Paulo L Gervasio
Chairperson, Bids and Awards Committee Secretariat
RMIC Bldg., BPI Compound, Visayas Ave.,
Diliman, Quezon City
Quezon City
Metro Manila
Philippines 1101
63-2-82732474 Ext.4487

bacsecretariat@calabarzon.da.gov.ph

INVITATION TO BID FOR THE SUPPLY AND DELIVERY OF 6 UNITS FORAGE CHOPPER FOR THE LIVESTOCK ECONOMIC ENTERPRISE DEVELOPMENT (LEED) UNDER LIVESTOCK PROGRAM CY 2023

1. The Department of Agriculture Regional Field Office IVA through the Livestock Program CY 2023 intends to apply the sum of One Million Eight Hundred Thousand Pesos (Ᵽ1,800,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Supply and Delivery of 6 units Forage Chopper for the Livestock Economic Enterprise Development (LEED) under Livestock Program CY 2023 with Project Identification No.: ITB-2023-05-103. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The Department of Agriculture Regional Field Office IVA now invites bids for the above Procurement Project.

6 units FORAGE CHOPPER

I. DESIGN AND PERFORMANCE
Output Capacity: 2 tons/hr, minimum
Prime Mover: four-stroke, air-cooled single cylinder diesel engine
Rated Power: 7.46 kW (10 hp), minimum
Continuous power of engine: 80% of rated maximum power, minimum
Engine should have complete lubricating oil (engine and gear oil)
Classification: Trailing Type; random cut
Chopping mechanism: Four-blades/cutterhead, with cunter blade (including one
spare sets for a total of 8 cutterheads), minimum
Range of length of cut: 20-50 mm with transporting wheel for mobility

II. SAFETY
Noise Level: 96 dB (A), maximum for 4 hrs continuous operation. If exceeded, an
earmuff must be provided for each unit.

III. MAINTENANCE
Provided with a set of standard manufacturer's tool which shall include the
following:
Three (3) pieces of open wrench
One (1) piece of Philips or Cross-tip screw driver
One (1) piece of flat screw driver
One (1) piece of flat adjustable wrench

IV. LIST OF APPLICABLE PAES
PAES for Forage Chopper
PAES for Guidelines on After Sales Service
PAES for Operator's Manual - Content and Presentation

V. OTHER REQUIREMENTS
With Original Equipment Manufacturers (OEM) Operators Manual
With ONE year Warranty for major parts and service from the date of acceptance of
the beneficiary and at least two (2) follow-up visits to the recipient within the
warranty period
Supplier shall provide warranty and after-sales service conforming to PNS/PABES
192:2016 (Guidelines on After-Sales Service)
With reflectorized DA-CALABARZON Logo
With valid and passing Test Report issued by AMTEC or other accredited Testing
Center
Provision of fuel and raw material for testing, demonstration and training for the
operator/recipient should be shouldered by the winning bidder/supplier
With National Agricultural and Fisheries Machinery Assemblers, Manufacturers,
Importers, Distributors and Dealers, Accreditation and Classification (NAMDAC)
Certificate of Accreditation
With Permit to Operate issued by DA-BAFE as per Memorandum Circular No. 30
Series of 2020
All technical specifications shall be signed and sealed by Professional Agricultural
and Biosystems Engineer (ABE) with valid PRC License and Professional Tax
Receipt (PTR) in consonance with RA 10915

Place of Delivery: LARES Compound, Brgy. Marouy, Lipa City, Batangas

Delivery of the Goods is required within Thirty (30) Calendar Days upon receipt of Notice to Proceed. Bidders should have completed, within two (2) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184.

a. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4. Prospective Bidders may obtain further information from Department of Agriculture Regional Field Office IVA, 8:00 AM to 3:00 PM Mondays thru Fridays except on the scheduled time of Pre-bid Conference and inspect the Bidding Documents at the address given below:

Department of Agriculture Regional Field Office IV-A
BAC Secretariat Office / Arturo R. Tanco Training Hall
Lipa Agricultural Research and Experiment Station (LARES) Bldg.
Marauoy, Lipa City Batangas

5. A complete set of Bidding Documents may be acquired by interested Bidders on the address given above Mondays thru Fridays 8:00 AM to 3:00 PM except on the scheduled time of Pre-Bid and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos (Ᵽ5,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person, or through electronic means.

6. The Department of Agriculture Regional Field Office IVA will hold a Pre-Bid Conference on May 15, 2023 10:20 AM (Bidders must be present at the venue one (1) hour before the scheduled bidding activity. Time schedule is subject to adjustment depending on the flow of bidding activity) at Department of Agriculture Regional Field Office IV-A STIARC Conference Room, Lipa Agricultural Research and Experiment Station (LARES) Bldg. Marauoy, Lipa City Batangas which shall be open to prospective bidders.

7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below,

Department of Agriculture Regional Field Office IV-A STIARC Conference Room, Lipa Agricultural Research and Experiment Station (LARES) Bldg. Marauoy, Lipa City Batangas on or before May 29, 2023 9:00 AM. Late bids shall not be accepted.

8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

9. Bid opening shall be on May 29, 2023 10:20 AM (Bidders must be present at the venue one (1) hour before the scheduled bidding activity. Time schedule is subject to adjustment depending on the flow of bidding activity) at Department of Agriculture Regional Field Office IV-A STIARC Conference Room, Lipa Agricultural Research and Experiment Station (LARES) Bldg., Marauoy, Lipa City Batangas. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity.

10. Bidders must be included in the DA-RFO-IV-A Registry of Suppliers

The Department of Agriculture Regional Field Office IV-A does not condone any form of solicitation on any prospective winning and losing bidders by any of our staff/employees or any other party. Any sort of this kind shall be reported immediately to the Office of the Secretary or the National Bureau of Investigation (NBI) for entrapment and proper investigation

11. The Department of Agriculture Regional Field Office IVA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

12. For further information, please refer to:

PAULO L. GERVASIO
Head, Bids and Awards Committee Secretariat
Department of Agriculture Regional Field Office IV-A
4th Floor RMIC Bldg., BPI Compound, Visayas Ave.
Diliman, Quezon City
Contact No.: (02) 8273-24-74 (Local 4487/4439)
Email address: bacsecretariat@calabarzon.da.gov.ph

13. You may visit the following websites:
For downloading of Bidding Documents: [https://notices.philgeps.gov.ph; https://calabarzon.da.gov.ph/invitation-to-bid-page/]

Date of Issue: May 5, 2023



______________________________________
(Sgd) ENGR. MARCOS C. AVES, SR.
Chairperson, Bids and Awards Committee