Gelina Agustin Zerrudo
Procurement Officer
University of the Philippines,
Los Baños
Laguna
Philippines 4030
63-928-5158308

gazerrudo@up.edu.ph

INVITATION TO BID FOR
UPLB-S-229-09-23, SUPPLY AND DELIVERY OF GENUINE, BRANDED AND BRAND NEW INFORMATION TECHNOLOGY FOR CDC-DO

1. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB), through the (SOURCE OF FUND TF/GF/RF 2023) intends to apply the sum of ONE MILLION EIGHTY-FOUR THOUSAND TWO HUNDRED THREE PESOS AND 40/100(PhP1,884,203.40) being the ABC to payments under the contract for UPLB-S-229-09-23, SUPPLY AND DELIVERY OF GENUINE, BRANDED AND BRAND NEW INFORMATION TECHNOLOGY FOR CDC-DO. Bids received in excess of the ABC shall be automatically rejected at bid opening.

ITEM DESCRIPTION QTY UNIT ABC TOTAL ABC
SUPPLY AND DELIVERY OF GENUINE, BRANDED AND BRAND NEW INFORMATION TECHNOLOGY FOR CDC-DO 1 LOT 1,884,203.40

2. The summary of the bidding activities is as follows:
Advertisement/Posting of Invitation to Bid 26 August 2023
Issuance and availability of Bid Documents 26 August 2023
Pre-bid conference 05 September 2023, 1:15 PM
Site Inspection N/A
Deadline of Submission of Request for Clarification 08 September 2023
Last Day of Issuance of Bid Bulletin 12 September 2023
Deadline for Submission of Bids 19 September 2023, 10:00 AM

3. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) now invites bids for the above Procurement Project. Delivery of the Goods is required by within THIRTY (30) calendar days upon receipt Notice to Proceed. Bidders should have completed, within ten years (2013-PRESENT) from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

4. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

5. Prospective Bidders may obtain further information from UPLB BAC Secretariat through email at gazerrudo@up.edu.ph or wdhosme@up.edu.ph and inspect the Bidding Documents at the address given below during office hours from 8:00 am to 5:00 pm, Monday to Friday.

6. A complete set of Bidding Documents may be acquired by interested Bidders from the BAC Secretariat starting on 26 August 2023 from the given address and website(s) below for a non-refundable bidding documents fee amounting to FIVE THOUSAND PESOS (PHP5,000.00)

Bidding documents fee payment shall be made through deposit or on-line transfer of funds to:
Bank Name: Landbank of the Philippines UP Los Baños Branch
Account Number: 1892-1005-07
Account Name: UPLB Trust Project Fund

Or thru Landbank Link.bizPortal.

UPLB Cashier’s Office shall issue the corresponding Official Receipt which can be claimed at the BAC Secretariat’s office every Monday to Friday from 8:00 am to 5:00 pm only. Bidders may contact the Cashier’s Office through telephone number (049)536-3558 or in their email address, cashiersoffice.uplb@up.edu.ph for information and instruction. Bidders are required to include two copies of Deposit/ Transfer Slip with bank validation or any other equivalent proof of payment in the documents for submission during opening day in lieu of the OR.

It may also be downloaded free of charge from the websites of the Philippine Government Electronic Procurement System (PhilGEPS) and UPLB BAC, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

7. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) will hold a Pre-Bid Conference on 05 September 2023, 1:15 PM through video conferencing or webcasting: via Zoom application, which shall be open to prospective bidders. Link for the meeting may be viewed at the BAC website or can be requested through the BAC Secretariat via email.

8. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 19 September 2023, 10:00 AM. Late bids shall not be accepted.

9. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

10. Bid opening will follow shortly after the deadline of the submission of bids via Zoom application. Link for the meeting may be viewed at the BAC website Link for the meeting may be viewed at the BAC website or can be requested through the BAC Secretariat via email. Bids will be opened in the presence of the bidders’ representatives who choose to attend the online activity.

UPLB SPMO Conference Room
Supply and Property Management Office
Rambutan Road, College, Laguna.

11. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

12. Bidders shall read the bidding documents carefully and strictly comply with the requirements indicated in the bidding documents. Failure to comply may lead to disqualification of the bid.

13. Bidders are encouraged to properly use tabs and identify the documents submitted for ease of reference in the opening of the bids.

14. For further information, please refer to:

DR. EILEEN LORENA M. MAMINO
Chair, BAC Secretariat
SPMO, Rambutan Road, College, Laguna
Contact No. +63 928 515 8308
Email address: bacsecretariat.uplb@up.edu.ph
http://www.bac.uplb.edu.ph


15. You may visit the following websites:

For downloading of Bidding Documents: https://philgeps.gov.ph
https://bac.uplb.edu.ph



DR. RONEL S. PANGAN
Chair, BAC Goods